Before formal publication in a journal, articles are traditionally peer reviewed. Usually a journal will only publish an article once the editors are satisfied that the authors have addressed any concerns which may have arisen from the review process.
We are aware that this process can take some time, and that not all disciplines publish all outputs in journals. Luckily, researchers are able to make their outputs available by uploading to a preprint server, which in turn can update their ORCID record if that preprint server is an ORCID member. The basic workflow is as follows:
- The author submits an article submission to the preprint server
- The preprint server service collects the authenticated author’s ORCID iD and requests permission to interact with their record, and stores that permission.
- When the preprint is accepted to the server the provider:
- Includes the ORCID iDs in it’s own metadata, and any DOI metadata.
- Add the preprint to the author’s ORCID record, including the preprint ID (e.g a DOI) and using the preprint work type with the relationship “Self”. This connects the person with the preprint.
- Display the authenticated iD logo alongside the preprint author name and link it to their ORCID record.
- The service also allows the collection of authenticated iDs for any co-authors by emailing them and asking them to authenticate and confirm their contribution.
If the article is accepted for publication in a peer reviewed journal at a later date, the publisher can add the peer reviewed journal article to the ORCID record, and include 2 identifiers: the DOI for the journal article with the relation ‘Self’ and the DOI or work-identifier of the original preprint with the relation ‘Version of’ if they know it. This will group the versions together in the ORCID record, which is helpful for the researcher and others viewing the record.
Linking preprints with peer reviewed or other versions
ORCID supports multiple external identifier relationship types:
- Self: the identifier refers solely to that work and can be grouped with other works that have the same identifier. Example is a DOI
- Part of: the work is part of this identifier and cannot be grouped with other works. Example is an ISSN
- Version of: these identifiers apply to alternate versions of the work and can be grouped with self and version of identifiers. Used to relate multiple versions of a dataset together, or to group preprints with the published version of a paper.
- Funded by: These identifiers are used to link funding to the research output. These identifiers are not used in grouping.
The relationships types are used for grouping works within the users ORCID records. The same work can be added to an ORCID record from different sources; these multiple connections make the information on the ORCID record more authoritative. Where these works have a common identifier (such as a DOI, ISBN, etc.), they are automatically grouped together as they represent the same item. Note that some identifiers are case sensitive and what appears to be two versions of the same identifier (e.g. “11abC” and “11ABC”) will not group, while some are case insensitive and will still group even if the cases are different (e.g. “10.125/1xyZ” and “10.125/1XYZ”). If a work does not have an identifier, it cannot be grouped.
We are aware that things are never this simple. The ORCID iDs and permissions potentially would need to be moved from the submission system to a production system, and there may not even be a system in place that authors interact with.
We still think it’s worth doing. ORCID can help streamline the publishing process, improve the management of author and reviewer databases, and enhance the accuracy of name-based repository searches.
Publishers use ORCID to clearly link authors and reviewers—and all their name variants—with their research work, by embedding ORCID iDs into their publication metadata and displaying them on finished publications. By including validated iDs in your metadata you can free researchers from having to manually update their ORCID records, help speed the communication of research works, and reduce the risk of errors. You can also use data from the ORCID record such as researchers’ names, education history, and current affiliations to populate profiles in your own system to save your users time and reduce errors.
Researchers are at the heart of everything that scholarly and research publishers do. Accurate author and reviewer information is vital to indexing, search and discovery, publication tracking, funding and resource use attribution, and supporting peer review.
A more detailed tutorial can be found here.